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User Groups

User groups are collections of users. They can be used as part of View Level Permissions or Document Level Security.

User Groups
  • While adding users you will be able to see their first name, last name, login and role.
  • Simflofy Admins will be able to see all users
  • Org admins will only be able to see users from their org.
  • Includes the ability to search all users

This tutorial will only function if TSearch is set to use Passthrough credentials. IE, the user's TSearch login information will also be used to authenticate to Simflofy.

In this tutorial you will learn how to secure your TSearch's views for specific users groups in Simflofy. The overall plan is to index a collection of files, and only allow certain user groups to see certain types of files.

1) Create the Elasticsearch connection

First, we need an Authentication Connection. Select Authentication under Connections, and click Create new Authentication Connection. We'll be using the default settings for Elastic (not authentication) in this case.

Select Integration under Connections and create an ElasticSearch connection for indexing, then, set the authentication connection.

New Authentication ConnectionElasticSearch Authentication

2) Creating Filesystem connections

Creating a filesystem connection doesn't require an auth connections.

Repeat step 1), then under Connections, click Content Services and Create New Content Service Connection.

Set its type to Filesystem and set the Root Folder to location of the files to index.

New Repository ConnectionElasticSearch output Connection

3) Creating the user groups

In this case, we will have these users.

Now, we'll create our groups. Go to User Groups

Create User Groups

We'll create a group of users who can only view pdfs and a group that can only view non-pdfs.


If you don't see the user you want to add in the presented list, you can click SEARCH ALL USERS. You can multiselect from this menu.

4) Create the Indexing Jobs

Under the Integration menu, click List Jobs, then Create New Job. We'll assume there's a filesystem connection.

Create New Job

Set the content service connection (black), then make sure the start and end times are set (red). Files are picked up if their last modified date is between these times

Set Content Service Connection

Under tasks. Add a JavaScript task to skip non-pdf files.

Add JavaScript Task

Now add a task to index user group information. Each document will receive a field that contains the listed user groups. Make sure to remember the index field.

Add Index User Group Task

Finally, add the content extraction task. Default values are fine

Add Content Extraction Task

Add the following mapping in the mappings tab.

Basic ElasticSearch Mapping

The ElasticSearch specification used can be seen below. Name the index whatever you wish.

ElasticSearch Specifications

Set the path to the location of the files to index (same as in the Content Service Connection)

In order to create the non-pdf indexing job, simply copy the job and update the javascript task !== to ===. This will skip pdfs. Also change the user group to index in the Index User Groups task to your non-pdf group.

Path Location

Now, run the jobs.

Run Job

5) Search Connections

Now, we'll create search connections and set the security filters.

Select Content SearchElasticSearch Connection

Now, we set the filter to use the field we indexed. Simflofy will add the searching users ID to the search query, and only return results they can see.

Search Security Settings

You can also restrict this connection to a user group.

Users not in the selected groups will not be able to access TSearch Views using this connection or use this connection for searches.

Select User Group

Now, we'll see the connection to search the index we created.

Search Configuration

6) Create the Content View

If you already know how to create a content view, you can skip this step. Any searches performed using the connection from Step 4 will be filtered or restricted based on the authenticated user.

New Content ViewSave and Publish

Over in Tsearch. We'll log in as a member of the non-pdf group

TSearch LoginTSearch User View